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A detailed compliance checklist for private limited company in India covering statutory, HR, annual, and monthly requirements with downloadable formats and official government references.
Every private limited company in India, whether newly incorporated or decades old, is bound by a range of statutory, regulatory, and HR-related obligations. Following a structured compliance checklist for private limited company in India ensures that your business avoids penalties, stays in good standing with the Ministry of Corporate Affairs (MCA), and protects directors from personal liability.
In India, private limited companies are primarily governed by the Companies Act, 2013, supported by the Companies Rules, MCA notifications, and other sector-specific laws. Compliance also extends to tax laws, labour laws, and environmental laws depending on the company's business operations.
| Regulator | Key Compliance Areas | Major Forms/Returns |
|---|---|---|
| Ministry of Corporate Affairs (MCA) | Corporate filings, annual returns, board resolutions | MGT-7, AOC-4, DIR-3 KYC |
| Income Tax Department | Direct tax compliance, TDS, advance tax | ITR-6, Form 26AS, TDS Returns |
| GST Authorities | GST registration, returns, invoicing | GSTR-1, GSTR-3B, GSTR-9 |
| Labour Departments | PF, ESI, gratuity, Shops & Establishments | ECR, Monthly Challans |
| Other Regulators | SEBI, RBI, Pollution Control Boards | Industry-specific returns |
Maintaining a detailed compliance checklist for private limited company in India is therefore a legal necessity, not just an administrative formality.
A statutory compliance checklist for private limited company in excel format is one of the most practical tools for ensuring that deadlines are met. This Excel sheet can list all MCA, tax, and labour law compliances, with columns for due dates, responsible persons, status, and remarks.
For official filing requirements, always refer to the latest MCA notifications and company law updates on the official Ministry of Corporate Affairs website.
The HR compliance checklist Excel is essential for ensuring that employee-related legal obligations are met. It covers compliance under various labour laws such as the Payment of Wages Act, Minimum Wages Act, Employees' Provident Fund Act, Employees' State Insurance Act, and the Payment of Bonus Act.
Having this in Excel format allows HR departments to set monthly reminders, colour-code pending tasks, and ensure compliance for audits. Integration with payroll software further streamlines the process.
The annual compliance checklist for private companies ensures that all year-end statutory requirements are fulfilled. Missing these deadlines can lead to hefty penalties and disqualification of directors.
Establish compliance team, assign roles, and create master compliance calendar
Develop comprehensive Excel sheets for statutory, HR, and tax compliances
Execute monthly GST, TDS, PF/ESI, and other recurring compliance obligations
File quarterly returns, conduct board meetings, review compliance status
Complete AGM, annual returns, financial statement filing, and director KYC
Conduct internal compliance audit, update checklists based on regulatory changes
A month wise statutory compliance checklist in Excel helps companies manage recurring obligations like GST returns, TDS payments, PF/ESI contributions, and board meeting preparations.
| Compliance Type | Frequency | Due Date | Applicable Form |
|---|---|---|---|
| GST Return | Monthly | 11th of next month | GSTR-1, GSTR-3B |
| TDS Payment | Monthly | 7th of next month | Challan 281 |
| PF Contribution | Monthly | 15th of next month | ECR Upload |
| ESI Contribution | Monthly | 15th of next month | Monthly Return |
| Professional Tax | Monthly | 15th of next month | State-specific |
A compliance calendar for private limited company pdf is a visual or tabular document that outlines all compliance requirements for the year. It can be distributed to department heads so everyone knows their responsibilities and deadlines.
Many companies find PDF format useful for formal documentation and easy sharing across teams, while Excel remains the working document for day-to-day tracking.
The statutory compliance checklist under Factories Act PDF applies to manufacturing units and covers worker safety, health, and welfare measures mandated under the Factories Act, 1948.
Understanding the penalty structure helps companies prioritize compliance efforts and allocate resources effectively.
Penalty: ₹200 per day for companies, ₹100 per day for officers (minimum ₹10,000)
Prevention: Maintain annual filing calendar and set early reminders
Penalty: ₹50 per day per return (maximum ₹5,000)
Prevention: Monthly GST compliance tracking and early filing
Penalty: 1% per month interest plus penalty under Section 271C
Prevention: Timely TDS deduction and payment with monthly reconciliation
Penalty: 12% interest plus damage charges
Prevention: Automated payroll integration and timely monthly contributions
Implementing systematic compliance management practices can significantly reduce the risk of non-compliance and associated penalties.
Contact JuriGram for a customized compliance checklist for private limited company in India tailored to your industry and operations. We'll ensure you meet every deadline, every time with our expert legal guidance.
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